Chapter Three
- Time circuit
What time is it?
o Time is an element of life. It is unlimited and is also considered a valuable resource.
Therefore, it requires special skills to benefit from it and make optimal use of it.
o Time management means the optimal use of available time.
· * Time management: It means self-management and that an effective manager is the one who begins to consider his time Before embarking on his tasks and work, and that time is one of the most important resources if it is not managed Nothing else will be managed.” We said before that time is stagnant and cannot be managed Saving it, compensating it, or postponing it, and thus we realize its difference from the rest of human resources Natural and material. So it is possible to summarize the definition of time management in other words: Good and correct use of the specified and permitted time to achieve a goal
· The optimal use of time to achieve specific goals, through effective planning, organizing, directing, following up and evaluating activities and duties within a specific period of time.
**Time management strategies:
1- Planning :
· Setting priorities to determine the work that should be started .
· Scheduling activities: which determines how much time is required for each activity .
· Work for six important tasks and this can be done through a pocket agenda .
· Give planning the time and effort it deserves
· Have your plan written down and at hand
· Survey the opinions of those around you and those who share with you
· Make your plan at three levels (monthly, weekly, and annual plan)
2- Organizing time :
· Preparing a daily to-do list .
· Effective delegation .
Business organization:
Organization of work is the identification of tasks according to the importance of their completion. The work can be divided as follows:
o Work performed urgently: These are tasks related to daily problems, such as those related to the inability to prepare nursing staff and machines, emergency work, or important meetings.
o Tasks that lead to a deadline : These are problems that are less important or have a specific deadline
o Works that are not performed: that is, they are not completed, and these are problems that are solved by themselves without intervention or can be solved by another person through delegation.
*Control working time:
Controlling working time aims to avoid overcrowding of work, as this leads to an increase in errors as most administrators have a lot of work, so it is important for the nurse manager to learn the steps to control time, which include:
* Steps to control time:
o Define the priorities
o Completing the work you started and not starting other work before finishing what you started
o Rearranging work and setting priorities again according to what has been accomplished
o Controlling time consumption includes:
o Telephone interruptions
o Meetings
o Lack of sufficient information on any subject
o Excessive written work
o Failure to follow up
o Inability to say the word “no”
o Act only in times of emergency
o Speed in making decisions without studying
o Frequency
o Open door policy
o Neglecting to organize files
o Incompetence of assistants
** Reasons for not managing time well
o Laziness and the tendency to rest and procrastinate
o Lack of punctuality (accuracy)
o Not writing goals
o Overlapping appointments. (poor organization)
o Not setting priorities
o Lack of planning
o Sudden (mishandling of emergency)
Time planning tips
· The nurse, especially the administrator, must realize how to waste time and also recognize the time-consumers and try to overcome them. So:---
o Do not always be within reach of everyone so that they may interrupt you at work. When you sit down to do something, it must be away from noise and interruptions, and it is preferable for it to be in a separate room. If that is not available, you must sit with your back to the door or the people in the place in order to reduce interruptions.
o Avoid pleasantries at work
o If you notice that the guest continues talking at length when he finishes speaking, this indicates that the conversation has ended
o Scheduling a long conversation with different excuses for anyone who wants to chat, and setting a time for that during rest